Home

Pressing the Home icon will close the Register window and Open the GoPOS Home window. The Home window will allow you to view current settings and if logged into a user with programming (P) rights, allow you to make programming changes. Reports are also accessible directly from the Home window.

Reports

Reports may be accessed by entering one of the report numbers listed below and then pressing the Reports key. Reports may also be accessed by pressing the Home key on the top left part of the screen. Reports can also be downloaded to the PcProg back office application. (See Reports in the PcProg help documentation.)

User must have authorization to run reports (X Mode) and likewise to clear the report (Z Mode).

If authorized, a pop up window will ask you if you wish to clear the report after it is generated. To clear the report press on the “Clear Report” check box.

Keyboard

Pressing the Keyboard key will clear any open pop-ups and redisplay the current Keyboard. Pressing the CLEAR fixed function key will also perform the same operation.

Tenders

Pressing on the Tenders icon will display a pop-up list of all defined Tenders in your system.

Press on the Tender you wish to use for payment. You may also enter partial payment by entering the amount and then pressing on the Tender. The pop-up will remain open until the transaction has been fully tendered or you press on the CLEAR key or the Keyboard Key to close the window and continue with the current transaction.

Please note that the height of the pop-up list may be customized by entering the desired value in Setting 70 - "PopUpList item height".

Printer

Pressing the Printer icon will toggle the receipt printer on or off.

The Printer Icon displayed at the top of the unit will turn black   when the receipt printing has been turned off and green  when the receipt printing has been turned on.

If the receipt printer has been turned off and the customer requires a printed copy of the receipt, if programmed, the "Copy" fixed function key may be used to reprint the last transaction entered.

PLU

Press this button to open a pop-up list of all currently defined products. This allows you to quickly sell an item that does not appear as a fixed key on the keyboard by using your fingers to scroll to the item requested and pressing directly on the item.

Press on CLEAR to close the PLU pop-up.

Please note that the height of the pop-up list may be customized by entering the desired value in Setting 70 - "PopUpList item height".

You may also use this key to quickly sell a product  by entering the PLU code followed by the PLU key. If a PLU has a programmed barcode (SKU) then the SKU number may also be entered prior to pressing the PLU key.

Example: To sell product 241, enter the PLU code (241) followed by the PLU key.

If the product exists the item and price will be displayed as a transaction line item. If the product does not exist the system will emit a loud beep to warn the clerk that the product was not found. If the user has been authorized to add items on the fly, a pop up window will be displayed whenever a product is not found to allow the user to add the product to the inventory. Select the department from the drop down list, enter the name and price of the new product and press on ADD.

User

The user can be changed or selected by pressing the USR key on the numeric keypad or when the application is initially started.

Pressing on the USR key will display the Change User window to log out of the current user or log in as a different user. Press Logout if you wish to logout of the current user. A drop down of all defined Users will be displayed if you press on the current user name. Once a user has been selected, press in the Password box to enter the user password and press on Login. Press on Cancel or anywhere outside the popup window to close the window and cancel the change. The Cock In and Clock out buttons may the used by the users to keep track of their time. All time stamps will be stored and used to generate the Attendance Report.

You may also use the user key as a quick user login function. Enter the numeric User Id of the user you wish to log into and then press USR. If a password is required, the Change User screen will pop up to allow you to enter the user password. If the user password is not defined or left blank, the Change User Window will not pop up and users will be allowed to login without being forced to enter a password. Entering 0 and then pressing the USR key will logout the current users. The active user is displayed in the top right corner of the GoPOS display area.

Please note that users will be automatically logged out, if Setting 52 - "Automatic Logout" is defined. The value entered in this setting determines the amount of inactivity time (in seconds) allowed between transactions. A time of zero (0) indicates that users will not be automatically timed out.

Multiply/Repeat

The X key allows you to sell multiples of one item at once. Instead of pressing the same item repeatedly, the cashier can make use of the Multiplication key by entering the quantity first, and then the product. This key may also be used as a repeat function. By pressing on the X key immediately after an item sale or an open department sale, the last sale performed will be repeated each time the key is pressed.

Example: To sell a $3.50 item five times using an open department.

Example: To sell the same product three times, press the quantity (3), the multiplication key, the PLU code (25) and then the PLU key.

Example: To sell the same product three times using the SKU, press the quantity (3), the multiplication key, the SKU (60050779) and then the PLU key.

The X key may also be used to multiply two numbers.

Example: If a product is in a pack of 6 and the customer purchases 2 packs, you may press 2 X 6 and then select the product, to sell 12 items.

Clear

Used to clear the transaction display area after a transaction has been completed. Clear can also be used to clear the current numeric entry or to close pop-up windows, depending on the context and the current mode.

Numeric Keypad

The numeric keypad is used to enter quantities or prices with or without a decimal separator. If Setting 32 - "Enter Decimals as Integers" is enabled (set to true) you are allowed to enter numbers with or without the decimal separator. For example entering 700 or 7.00 will both be interpreted as 7.00. If Setting Option 32 is disabled (set to false) 700 will be interpreted as 700.00.

Please note that the examples given above assume that Setting 6 - "Number of decimal digits" is set to 2. If the number of decimal digits was set to 3 and Setting 32 was enabled, 700 will be interpreted as 0.700 and 7000 will be interpreted as 7.000.

The numeric keypad may be removed from the bottom left corner of the GoPOS register by enabling (set to true) Setting 56 - "Hide Numeric Keypad". However, many of these fixed functions are required to enter and complete transactions. It is assumed that if the fixed numeric keypad is hidden, the fixed function keys required by the user will be added to the keyboard in the Keys Maintenance module.

Price Level

P1, P2, P3, P4, P5, P6, P7, P8, P9, P10 - Price Level Mode

The Price Level Key Type allows you to link a key to a specific price level. The price level quantity value entered on the Settings Option 4 - Price Level Quantity will determine the number of price levels displayed. If a user has been granted access to multiple price levels in User Maintenance, they may switch price levels when entering transactions. The current price level being used will be displayed in the GoPOS display area as P1 to P10. This price level will remain in effect until the user selects a different price level or changes user.

Price Check

Pc - Price Check Mode

The Fixed Function - Price Check allows you to verify the price of an item without a sale. If a key with the Fixed Function - Price Check is pressed, a Pc icon will be displayed in the display area indicating that you are currently in "Price Check" mode. When in price check mode, items may be scanned to display the price of the item without affecting the current transaction.

Managerial Override

Mo - Managerial Override Mode

On GoPOS, all functions that have been flagged with the "Manager Required" option, will display a "Manager Required" warning message when that function is called or triggered by a user without Managerial rights. The user will not be allowed to complete the function without a managerial override. Managerial override may be accessed by pressing the USR key and temporarily logging in as a user with managerial rights. Mo will be displayed at the top of the register to indicate managerial override mode. The register will return to regular mode once the entry has been completed or the CLEAR key has been pressed.

Refund

Rf - Refund Mode

The correction type "Refund" allows you to refund transaction items after a sale. If a key with the Refund correction type is pressed, a Rf icon will be displayed in the display area indicating that you are currently in "Refund" mode. Any item entered while in this mode will be refunded.

Network Status

N - Network Status

If Inter-Register Communication (IRC) is enabled, a Network Status Icon will be displayed on each of the connected APOS devices in your network. A green N icon indicates that the APOS devices are communicating properly. Pressing on the icon will display a pop-up window showing the status of each register in your network.

A red N icon indicates that one or more of your networked APOS devices is not communicating properly. Pressing on the icon will refresh the network status icon and display a pop-up window showing the current status of each register in your network. This will allow you to isolate the register or registers that are not properly connected. Red text indicates an issue with the register and green indicates that the register is connected to the network and communicating properly.

To ensure that all APOS devices in your network are kept in sync, all APOS devices must be connected to the network at all times. Press on the Home button and then Press and hold the OPTIMA GoPOS logo to display the "About" pop-up window. If the register is properly connected to the network, the window will display the terminal IP Address of the APOS. Please see Wireless & Networks for further instructions if the About box does not display a valid IP.

It is important to note that all APOS units must be properly defined with a unique register number (Setting 15) and a fixed sequential terminal IP address. When updating the register number on GoPOS, you must reboot the unit before the change will take effect. Setting 16 must also be set to the number of APOS units in your network. If properly setup, this should equal the maximum unique register number entered. In this example, we have 4 APOS units, where each APOS has a unique register number starting with 1 (1, 2, 3 and 4) and all units must have the number of APOS units in the network set to 4. Each APOS must also have a fixed sequential terminal IP address. So, if the base IP of unit 1 is X.X.X.201, then unit 2 must have a fixed IP of X.X.X.202, unit 3 must have a fixed IP of X.X.X.203 and unit 4 must have a fixed IP of X.X.X.204. It is also recommended to use wired LAN connections over Wi-Fi connections if available.

Tare

T - Tare Weight Mode

When selling scalable products, you may use the Fixed Function - Tare to enter the Tare Weight. Enter the weight then press on the Tare (fixed function). T + Weight entered + Base Weight Unit will be displayed. All scalable products sold will use this weight to calculate the price. The total price will be calculated based on the weight measured by the scale or entered by the clerk minus the tare weight.

To clear the tare weight press on the Tare (fixed function) key.

To enter a new tare weight, enter the weight and press on the Tare (fixed function) key.

Date & Time

Displays the current date and time. Although the register can automatically update the date and time when connected to a network, if required, the programming of Date and Time is very simple. Press and hold the date and time display located in the upper right corner of the screen. If your user has P (programming) rights,  the Android date & time settings window will be displayed to allow you to change the desired parameters. If the user does not have P rights, a "Operation not allowed for current user" message will be displayed.

Tax Shift

T1, T2, T3 - Tax Shift Mode

On GoPOS, pressing a Tax Shift key will disable the corresponding tax and display a “Tax # Disabled” message. A red T# icon will also be displayed at the top of the APOS to indicate that you are in "Tax Shift" mode. Pressing the same Tax Shift key when the Tax has already been disabled, will re-enable the tax and display a “Tax # Active” message. The red T# icon will also be removed from the top of the APOS to indicate that you are no longer in "Tax Shift" mode. Tax shifts will be applied to all items within the current transaction, but will be automatically be re-enabled for the next transaction.

Transaction Void

Tv - Transaction Void Mode

The correction type "Transaction Void" allows you to void and reverse any previously entered transaction. If a key with the Transaction Void  correction type is pressed, a Tv icon will be displayed in the display area indicating that you are currently in "Transaction Void" mode. Any valid transaction number entered while in this mode will be voided.

Transaction Hold

TH - Transaction Hold

The function to suspend (hold), allows cashiers to temporarily suspend a sale and proceed to the next sale.  The user can then recall the suspended transaction to complete the original sale. This is useful in situations where there are complications experienced by the seller or buyer, such as items without a price or where the buyer does not have sufficient funds. This operation saves time, since the cashier can proceed to the next sale without having to wait. A Hold key must be programmed on the keyboard with the "Hold" fixed function. To suspend a sale simply press the hold key and proceed to the next customer. To recall the sale, press the Hold key again and complete the original transaction.

Note: Since Held transactions are stored, but not yet tendered. It is recommended that you complete or cancel all held transactions before generating your Z reports.

Battery Status

A battery icon will be displayed if the APOS has a rechargeable battery installed. Five different coloured bands will be shown, depending on the level of charge in the battery.

Green - Full charge

Yellow - Medium charge

Red - Low charge

The battery icon itself, should have a green border  if the APOS is plugged into a power source and a red border  when the APOS is running on battery.

Please note that due to a technical difficulty, the battery Icon will not be displayed for the AP03. This functionality will be restored once the issue has been resolved.

Current User

Displays the current user. If no user is currently logged in, this field will be blank and the clerk will be required to Login before starting a transaction.