Items Maintenance

Items Maintenance allows you to insert, duplicate, modify and delete your product items.

The maintenance screen is divided into the following three sections:

Maintenance Grid

The grid area displays the currently defined products. All fields are display-only and all modifications to items must be done by selecting the row and modifying the fields in the data entry section. Once the focus is within the grid area, you may use the arrow-up and arrow-down keys to navigate through each of the rows. All values for the selected item will be displayed dynamically in the data entry section.

Select All

Clicking on the upper left corner of the grid will select all products. To select multiple contiguous rows, select the first row then press down the SHIFT key on your keyboard and while the SHIFT key is pressed, select the last row in your range. To select multiple rows that are not contiguous, select the first row then press down the CTRL key on your keyboard and while the the CTRL key is pressed, select each subsequent rows that you want to include in the selection. Once you are done selecting all your rows, you can release the CTRL key. All data edits or option changes will be applied to all selected rows. Multi select deletions are currently not allowed on the Items Maintenance screen but can be performed on the Products Maintenance screen.

	Column Sort
	Clicking on a column header will sort the rows either in ascending or descending order, A small arrow at the top of the column will point up for ascending or down for descending order.

	Item Row Maintenance
	Right clicking on any of the row numbers will display a pop-up menu that will allow you Delete, Insert or Duplicate a row. Rows may also be deleted, inserted or duplicated by using the delete, insert or duplicate buttons in the buttons area.

Data Entry

The data entry area dynamically displays the currently selected item.

	PLU
	Enter a valid unique integer number. Duplicates are not allowed. On Inserts and Duplicates, the next available PLU value will be displayed. All references to the product PLU must be removed before you are allowed to modify the value.

	SKU
	Enter or scan the product SKU. Must be a unique integer value. No duplicates are allowed. By default the entered value will be left filled with zeros to a maximum of 14 characters. All references to the product SKU must be removed before you are allowed to modify the value.

	Department
	Select a department from the list of defined departments. On Inserts, the primary department will be displayed. By default, all products will inherit the options and settings from their specified department.

Promotions

By default, all products will inherit sales promotions from their specified department. This can only be overridden at the product level if Setting 74 - "Individual Promotions for Products" has been enabled. Select one of the active (non-expired) promotions in the drop down list or "None" if you do not want to link a sales promotion to this item. Clicking on the Promotions Maintenance button will give you quick access to the Promotions Maintenance module.

Minimum Age

Enter a minimum age or 0 (zero) if you do not want to link a minimum age restriction to this product. If a minimum age restriction has been entered, GoPOS will prompt the user to enter the date of birth of the customer. If the calculated age is less than the minimum age restriction, the sale will not be allowed. By default, all products will inherit the minimum age restriction from their specified department. This can only be overridden at the product level if Setting 74 - "Individual Promotions for Products" has been enabled.

	Price Levels
	Setting 4 - "Price Level Quantity" will determine the number of price levels displayed on the Items Maintenance window. Enter a price for each price level defined.

	Name
	Enter the product item name. Required field. Max 25 characters.

	Second Name
	Enter the product item second name. Max 25 characters. This caption will be displayed on printers that have been defined to use second captions.

Modifier Groups

By default, all products will inherit modifier groups from their specified department. This can only be overridden at the product level if Setting 60 - "Individual Modifier Groups for Products" has been enabled.

Hovering your cursor over the the list of modifier groups that the product is linked to will display the modifier group names. Clicking on the Product Modifier Groups button will allow you to edit the list.

	Title Bar
	The PLU and product name you are currently working with will be displayed in the title bar. All Modifier Groups defined in the linked modifier groups list will be added to the product when the window is closed.

	Modifier Groups
	Clicking on the Modifier Groups button will give you quick access to the Modifier Group Maintenance module.

	Filter
	Entering a search value will filter the list of modifier groups and only display modifier groups containing the entered text. If this field is blank, all modifier groups defined in the modifier Group maintenance screen will be displayed.

Modifier Groups List

All defined Modifier Groups will be displayed. Double clicking on a row will add the Modifier Group to the list of Modifier groups linked to the selected product. You may also select a row and click on the Add button to add the Modifier Group to the list.

Clicking on a column header will sort the rows either in ascending or descending order. A small arrow at the top of the column will point up for ascending or down for descending order. Resizing the column will also resize the corresponding column in the linked modifier groups list.

Linked Modifier Groups

List of all modifier groups you wish to link to the current product. Double clicking on a row will remove the Modifier Group from the list of Modifier groups linked to the selected product. You may also select a row and click on the Remove button to remove the Modifier Group from the list. When inserting new modifier groups to the list, the modifier will be added after the currently selected row. You may move the currently selected row either up or down in the list by clicking on the Move Up and Move Down buttons. GoPOS will display and process each modifier group based on the order of the Modifier Groups defined in the list.

	Add
	Clicking on the Add button will add the selected modifier group in the modifier groups list to the linked modifier groups list. The modifier group will be added after the currently selected modifier group in the modifier groups list or at the end of the list if there is no currently selected row.

	Move Up
	Clicking on the Move Up button will move the selected modifier group in the linked modifier groups list up one position in the list. This button is disabled if the modifier group is already at the top of the list or if there is no selected row.

	Move Down
	Clicking on the Move Down button will move the selected modifier group in the linked modifier groups list down one position in the list. This button is disabled if the modifier group is already at the bottom of the list or if there is no selected row.

	Remove
	Clicking on the Remove button will remove the selected modifier group from the linked modifier groups list. You may also remove a modifier group from the list by double clicking on the row.

Link

Hovering over the the list of PLU's that this product is linked to will display the product names. Clicking on the Product Links Maintenance button will give you quick access to the Product Links Maintenance module. By default, all products will inherit product links from their specified department. This can only be overridden at the product level if Setting 1 - "Individual Options for Products" has been enabled. On GoPOS, linked items are automatically included as part of the transaction when the item is sold.

Price Limit

Enter the maximum price allowed or 0 (zero) for no price limit.

A price limit of $0.00 will indicate that there is no maximum price on an open product sale. Any price entered on GoPOS during an open price sale will be permitted.

A positive, non-zero price limit will ensure that the price entered on an open product sale is less than or equal to the price limit. The price limit will not affect regular sales, nor will it affect price overrides. The price entered for each product level, may be above or below the price limit.

Please note that open product sales will only be permitted on GoPOS if the Open Price option has been enabled.

By default, all products will inherit the Price Limit from their specified department. This can only be overridden at the product level if Setting 1 - "Individual Options for Products" has been enabled.

Tax

By default, all products will inherit tax options from their specified department. This can only be overridden at the product level if Setting 3 - "Individual Taxes for Products" has been enabled. All taxes defined in Tax Maintenance will be displayed. Select one or more of the applicable taxes for the chosen product. Clicking on the Tax Maintenance button will give you quick access to the Tax Maintenance module.

	Print On
	By default, all products will inherit printer options from their specified department. This can only be overridden at the product level if Setting 2 - "Individual Print Options for Products" has been enabled. All printers and customer displays defined in Hardware Maintenance will be shown. Select one or more of the listed printers. At least one printer must be selected.

Print Font

Select one of the supported printer fonts.

Font A Standard

Font A Double Width

Font A Double Height

Font A Double Width and Double Height

Font B Standard

Font B Double Width

Font B Double Height

Font B Double Width and Double Height

Font A Standard

Font A Double Width

Font A Double Height

Font A Double Width and Double Height

Font B Standard

Font B Double Width

Font B Double Height

Font B Double Width and Double Height

Kitchen Print Font

Select one of the supported printer fonts to use when printing to the kitchen.

Font A Standard

Font A Double Width

Font A Double Height

Font A Double Width and Double Height

Font B Standard

Font B Double Width

Font B Double Height

Font B Double Width and Double Height

Font A Standard

Font A Double Width

Font A Double Height

Font A Double Width and Double Height

Font B Standard

Font B Double Width

Font B Double Height

Font B Double Width and Double Height

Options

By default, all products will inherit options from their specified department. This can only be overridden at the product level if Setting 1 - "Individual Options for Products" has been enabled.

Select one or more of the following product options:

Zero Prices Not Allowed

Select this option if all product items must have a non-zero price to be sold. If this option is enabled, items may be defined with zero prices but will no longer be allowed to be sold. This applies to each price level. It the user attempts to sell the item on GoPOS a warning message indicating that "Zero prices are not allowed" will pop up and the item sale will not be allowed. To sell the item with this option enabled, you must choose a price level with a non-zero price or change the item price to a non-zero value. The user must also enter non-zero prices for open department sales.

Prices are Negative

All product item prices are entered as positive values but subtracted from the transaction total.This also applies to Open Department sales.

Scalable

Items sold in bulk or weight should be marked as scalable. The total price will be calculated based on the weight measured by the scale or entered by the clerk. A warning message will be displayed if no scale has been defined in hardware maintenance. Products may be sold by weight (Scalable) or by volume (Price 3 decimals), but not both.

Tare weight may also be defined for each product. If defined, the total price will be calculated based on the weight measured by the scale or entered by the clerk minus the tare weight.

Print Weight/Volume Info Line

If chosen, the weight or volume of the item will be included in the pricing printed on the receipt. Products may be sold by weight (Scalable) or by volume (Price 3 decimals), but not both. The base weight and base volume measurements defined in the Setting options will be used. Setting 18 - "Base Weight Unit" and Setting 75 - "Base Volume Unit"

Single Item

Entering a single item product automatically begins and ends the transaction with the item entry. The first tender declared will be used.

Manager Required

Select this option if the user requires managerial rights. On GoPOS, any user without Managerial rights will get a "Manager Required" warning message and will not be allowed to make an open department sale, sell any items under the department or display the PLU list for the specified department. Managerial override may be accessed by pressing the USR key and temporarily logging in as a user with managerial rights. "Mo" will be displayed at the top of the register to indicate managerial override mode. The register will return to regular mode once the entry has been completed or the CLEAR key has been pressed.

One Quantity Ticket on KP

Select this option if you wish to print Account and Table transactions as one single ticket when printing to the Kitchen printer. If this option is disabled, all transactions for a single Account or Seat will be sent to the kitchen printer as separate tickets.

No Decimal Point Entry

If this option is enabled, department products can only be sold in whole units. When the option is disabled, decimal values are allowed and products may be sold in partial units. For example, when decimal point entry is allowed, the user may enter 1.5 x Item on GoPOS to sell one and a half of the item. The total price will be calculated as 1.5 times the unit price. If decimal point entry is not allowed, entering 1.5 x Item will display a warning message indicating that "Decimal point entry is not allowed".

Price 3 Decimals

Items sold by volume should be marked as Price 3 Decimals. Enabling this option will indicate that the products are measurable and a volume may be entered when entering transactions. Products may be sold by weight (Scalable) or by volume (Price 3 decimals), but not both. If this option is enabled, department product prices will be displayed with three decimal places. This setting will override Setting 6 - "Number of Decimal Digits".

Food Stamp

Select this option to allow product sales to be tendered using food stamps.

Hash department

If enabled, product sales will not be included in total sales and will not affect revenue.

Open Price

Select this option to enable open product sales. Users are allowed to enter a price before selecting the product to "override" the price without having to hit the "Price Override" function. If this option is disabled, entering an amount before pressing on the product will treat the amount as a multiplier. When this option is enabled, you must enter the amount and press on the multiplier (X) symbol before pressing on the the product to treat the amount as a multiplier, otherwise the amount entered will be treated as a price override.

Stock

By default, all products will inherit the stock settings from their specified department. This can only be overridden at the product level if Setting 1 - "Individual Options for Products" has been enabled.

Click on the Stock button to enable or disable inventory tracking for the selected product. A data entry sub section will appear allowing you to further define the stock settings.

	Cost
	Enter the actual cost of the product.

	Minimum Stock
	Enter the minimum stock count for the selected product. Once the stock on hand is less than or equal to the defined minimum, the item will be included in the "Stock Minimum Quantities Report" and "Stock Min. Quantities by Supplier Report".

	Suppliers Maintenance
	Click on the Suppliers Maintenance icon to access the Suppliers Maintenance module.

	Supplier Id
	Click on the drop down list to select one of the defined suppliers.

Buttons

The buttons area consists of the following 5 buttons:

	Delete
	Click on this button to delete the currently selected row. A warning message will be displayed indicating that any references to the deleted product will be lost when the changes are saved.

	Insert
	Click on this button to insert a new row at the end of the list. All validation errors on the current row must be corrected before inserting a new row.

	Duplicate
	Click on this button to duplicate the currently selected row. All validation errors on the current row must be corrected before duplicating the row.

	Save
	Click on this button to save changes. All validation errors must be corrected before saving your changes. The button will not be enabled until a change has been made.

Click on this button to close the window. If any changes have been made you will be prompted to save the changes before closing the window.

	Yes Button
	Click on Yes to save changes and close the window. All validation errors must be corrected before saving your changes.

	No Button
	Click on No to discard all changes made and close the window.

	Cancel Button
	Click on Cancel to abort the close and return to the maintenance screen.