Balance Function Maintenance

Balance Function Maintenance allows you to define account balance functions such as opening, closing or transferring balances from one account or table to another.

The maintenance screen is divided into the following three sections:

Maintenance Grid

The grid area displays the currently defined balance function. All fields are display-only and all modifications to the balance function must be done by selecting the row and modifying the fields in the data entry section. Once the focus is within the grid area, you may use the arrow-up and arrow-down keys to navigate through each of the rows. All values for the selected item will be displayed dynamically in the data entry section.

Select All

Clicking on the upper left corner of the grid will select all balance functions. To select multiple contiguous rows, select the first row then press down the SHIFT key on your keyboard and while the SHIFT key is pressed, select the last row in your range. To select multiple rows that are not contiguous, select the first row then press down the CTRL key on your keyboard and while the the CTRL key is pressed, select each subsequent rows that you want to include in the selection. Once you are done selecting all your rows, you can release the CTRL key. All data edits or option changes will be applied to all selected rows. Pressing on the Delete button while in multi-select mode will delete all selected balance functions.

	Item Row Maintenance
	Right clicking on any of the row numbers will display a pop-up menu that will allow you Delete, Insert or Duplicate a row. Rows may also be deleted, inserted or duplicated by using the delete, insert or duplicate buttons in the buttons area.

	Column Sort
	Clicking on a column header will sort the rows either in ascending or descending order, A small arrow at the top of the column will point up for ascending or down for descending order.

Data Entry

The data entry area dynamically displays the currently selected balance function.

	Balance Id
	Enter a unique integer value to identify the balance function. Required field. Duplicates not allowed. When modifying Balance Ids, a warning message will be displayed indicating that any references to the balance function will be lost when the changes are saved.

Balance Type

Select one of the following balance types.

	Table
	Select this option if the balance function refers to a Table.

	Account
	Select this option if the balance function refers to an Account.

	All
	Select this option if the balance function refers to both Table and Account types. Applicable to Print function only.

	Caption
	Enter the balance function display name. Required field. Max 25 characters.

Balance Function

Select one of the following balance functions.

Open/Add/Close

Select this option to Open/Add/Close a balance. The first action will be to open the balance for the balance type specified (Table or Account). For example, open Table #1. You may then add transaction items to the open balance. Once the transaction has been finalized, you may close the balance to continue with other transactions. If you need to add more items to a closed balance you will be allowed to reopen the balance until the account is fully tendered. You may also use the Pora functions to add/remove cash (or any other tender) to/from the account.

If inter-register communication (IRC) has been enabled, you will not be allowed to open a balance if it is already open on another register. Please see Setting 15, Setting 16 and Setting 46 for further detail on setting up IRC.

	Print
	Select this option to print the transactions of the displayed balance. If All is chosen as the Balance Type, any open balance types may be printed with this function.

Transfer

Select this option to transfer the content of one balance to another. On GoPOS open the account or table seat you wish to transfer, enter the table or account number you wish to transfer to and then press on Transfer. You may also use the dotted notation (I.E table#.seat#) to transfer a seat to another seat at the same table or to another seat at a different table. If the seat is not specified when transferring to another table, the transactions will be transfered to seat #1.

If inter-register communication (IRC) has been enabled, you will not be allowed to transfer to or from an account if it is already open on another register.

This function may also be used to transfer a regular transaction to a balance account or table. On GoPOS, after a transaction has been started, but before it has been tendered, press on Transfer. This will create a new balance account and transfer all transaction entries to the newly created account. To transfer a regular transaction to a table, enter the new table number before pressing on Transfer. Please note that you can not currently transfer a regular transaction to an existing table or account. You may only transfer a regular transaction to a new table or account.

	List
	Select this option to list the account numbers and account balances. This will also display the account name if the "Ask for Name" option has been enabled for Open Accounts and the clerk entered a name when opening the account.

View

Select this option to display a view of the first 6 open account or table balances. Pressing on the tittle bar or summary bar of a balance view will open the selected account or table. If an account or table is already open, you must close or finalize the current active balance before being allowed to open another balance. If inter-register communication (IRC) has been enabled, you will not be allowed to open an account if it is already open on another register.

If there are more transactions lines on the balance than can be displayed in the view, you may press anywhere in the middle of the account view and swipe up or down to scroll through the transactions lines.

Please note that due to screen size limitations, this account and table balance view option is only functional on the AP04 and AP05. It is also recommended to design the view around the default keyboard if you wish to use Setting 81 or Setting 82 to reset the keyboard after an item sale or transaction end.

Invoice

When working with a Table, pressing on the Invoice function will display a view of all seats for the current table. If there are more seats than can be displayed on screen, you may swipe to the left to view the remaining seats. Each window pane will display the seat #, the list of transactions and transaction total (without tax) for each seat. If there are more transaction entries than can be displayed on screen, you may swipe up to see the remaining transactions.

The icons at the top of the window allow you to exit, split items, add a new seat and print an individual invoice for all seats.

	Exit
	Pressing on the Exit icon will exit the invoice window and close the current table. You may also exit the invoice screen and close the current table by pressing anywhere outside the window.

Split

When splitting items between two or more seats, first select the item or items you wish to split by pressing directly on the transaction items within any of the seats. Each transaction selected will be highlighted in blue.

Next select the seats you wish to split the items to, by pressing in the yellow square at the top right of each seat. Each selected seat will have a check mark in the yellow square at the top right of the seat. If there are more seats than can fit on the window, swiping left or right will display the remaining seats.

Once your items to split and the seats have been selected, pressing on the Split icon will split all selected items evenly to each of the selected seat.

	Add Seat
	Pressing on this icon will add an additional seat to the table. If there are more seats than can fit on the window, swiping left or right will display the newly created seat.

	Print Table Invoice
	Pressing on the Print icon will print individual invoices for each of the seats on the table. Please note that invoices will always print regardless if the printer has been turned on or off.

Invoice

The icons at the bottom of each window pane allow you to merge seats, move items from one seat to another, and print an invoice for a single seat.

Merge

When merging two or more seats, first select the seat or seats you wish to merge by pressing in the yellow square at the top right of each seat. Each selected seat will have a check mark in the yellow square at the top right of the seat. If there are more seats than can fit on the window, swiping left or right will display the remain seats.

Pressing on the Merge icon will transfer all transactions from the selected seat or seats to the seat of the pressed icon. The selected seats that were merged will be removed from the table.

Move

When moving items from one seat to another, first select the item or items you wish to move by pressing directly on the transaction items within any of the seats. Each transaction selected will be highlighted in blue.

Pressing on the Move icon will transfer all selected transactions to the seat of the pressed icon.

	Print Seat Invoice
	Pressing on the Print icon will print an invoice for the seat of the pressed icon. Please note that invoices will always print regardless if the printer has been turned on or off.

	Options
	Select one or more of the following options:

Manager Required

Select this option if the user requires managerial rights.

Ask for Name

If this option is enabled, GoPOS will prompt the clerk to enter a name for the account or table. When re-calling or listing existing accounts, the entered name will be displayed along with the account Id. This option is only available for the Open Account and Open Table functions.

Print total in foreign currencies

Select this option to include foreign currencies on the receipt and invoice. This will print the balance total in each defined foreign currency.

Print suggested tips

Select this option to include a signature line and the 3 suggested tip lines defined in Settings 87, 88 and 89 when printing receipts and invoices. Please note that the suggested tips are calculated on the subtotal amount (without taxes).

Print tender adjusted total

Select this option to include Tender discounts or surcharges, if defined, on the receipt and invoice.

	Print On
	All printers defined in the hardware maintenance screen will be displayed. Select one or more of the listed printers for the chosen balance function. At least one printer must be chosen.

Print Font

Select one of the supported printer fonts.

Font A Standard

Font A Double Width

Font A Double Height

Font A Double Width and Double Height

Font B Standard

Font B Double Width

Font B Double Height

Font B Double Width and Double Height

Buttons

The buttons area consists of the following 5 buttons:

	Delete
	Click on this button to delete the currently selected row or rows. A warning message will be displayed indicating that any references to the deleted balance functions will be lost when the changes are saved.

	Insert
	Click on this button to insert a new row at the end of the list. All validation errors on the current row must be corrected before inserting a new row.

	Duplicate
	Click on this button to duplicate the currently selected row. All validation errors on the current row must be corrected before duplicating the row.

	Save
	Click on this button to save changes. All validation errors must be corrected before saving your changes. The button will not be enabled until a change has been made.

Click on this button to close the window. If any changes have been made you will be prompted to save the changes before closing the window.

	Yes Button
	Click on Yes to save changes and close the window. All validation errors must be corrected before saving your changes.

	No Button
	Click on No to discard all changes made and close the window.

	Cancel Button
	Click on Cancel to abort the close and return to the maintenance screen.

Import

One or more balance functions exported from one program may be imported into the same or a different program. Each balance function saved during the export will be inserted as a new balance function into the current program.

Click on the Import button to open the "Open" file dialogue. Select the File you want to use to import data from, and click on the Open button to verify the file. If a valid OSI Balance Functions Export file (*.bal) has been selected, the system will attempt to import each balance function included in the file. Click on the Cancel button to cancel the import and close the "Open" file dialogue.

Export

One or more balance functions from one program may be exported and then imported into the same or a different program.

Click on Select All or select the row or rows you wish to include in the export file. Click on the Export button to open the Save As dialogue window which will allow you to export the selected balance function(s) to an OSI proprietary export file (BalanceFunctionsExport.bal). The name of the export file will be defaulted based on the selection or selections made, but may be changed to a file name of your choice.

Type in the File Name and location where you want to save the export file and click on the Save button to perform the export or click on the Cancel button to cancel the export. A message will be displayed when completed indicating whether the export was successful or not.